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Frequently Asked Questions - All FAQs

FAQs - All FAQs

Five days prior to the scheduled closing, please have the seller’s attorney call the Finance Office to provide us with the information needed to fill out the final bill. There is a $10.00 charge assessed for all final billings.

Next, the homeowner or realtor must call the Meter Reader Dept. and set up an appointment for someone to let a reader into the home to read the meter. Their phone number is (845) 346-4123.

Final bills that remain unpaid thereafter will be included on the regular water and sewer utility billing to the new property owner under the heading “Arrears”. This results in a number of problems between the present and former owners, their attorneys and the abstract title companies.

The STAR Program is handled through the Assessor’s Office. You can obtain information by calling: (845) 346-4141.

You may call them directly at: 888-289-8297.

No. The New York State Real Property Tax Law states that the tax collecting officer is not authorized to accept any amount less than all taxes interest and penalties owed. 

If the last date for payment without interest falls on a Saturday, Sunday or holiday, then the interest free period must be extended to the next business day. Also, for payments made by mail, the date of the U.S. postmark on the envelope is considered the date of payment.

The tax collecting officer must mail the tax bill to the “Tax billing address” as listed on the assessment roll. Any permanent address changes must be made through the Assessor’s office (845) 346-4141.

Section 922 (3) of the New York State Real Property Tax Law states: “The failure to mail a tax bill, or the failure of any such owner to receive same, should not in any way affect the validity of the taxes or interest prescribed by law with respect thereto”. The law means exactly what it says: If your City neglects to send you a tax bill, you have the responsibility to find out what you owe. If you don’t, even though no bill was ever received, you are still liable for taxes and penalties, which may range from a few percent interest to the loss of your home at a tax sale.

How do I obtain a birth certificate copy for someone born in the City of Middletown?

  • Visit the City Clerk/Registrar’s Office at City Hall, 16 James Street, Middletown, NY  10940


Who is eligible to obtain a birth certificate copy?

  • The person named on the birth certificate (must be at least 18 years old).
  • A parent of the person named on the birth certificate (the requesting parent's name must be on the birth certificate).
  • Only by order of a New York State Court may a spouse, child or other person obtain a copy of a birth certificate.

 

Do I need to fill out any paperwork?

You are required to complete an application to obtain a copy of a birth certificate. (See Application for Birth Record.)

 

What Identification items do you accept?

  1. One (1) of the following forms of valid photo-ID:
    • Driver license – non expired
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID,

What is the fee for a birth certificate copy?

  • The fee is $10.00 per birth certificate copy.
  • Make your check or money order payable to City of Middletown.   
  • Do not send cash. 

You may request a copy of a birth certificate by mail by sending a completed application, copies of the appropriate identification, and a $10.00 check or money order for each copy made payable to the City of Middletown to:

 

City Clerk/Registrar

City Hall

16 James Street

Middletown, NY  10940

Certified copies of birth, death, marriage certificates may be ordered directly by mail from the City of Middletown in the following manner:

                 

1) A request from a qualified applicant may be accepted in writing on a signed application(link to website below)a signed letter under the following conditions:

  • Birth certificates are only released to the person named on the birth certificate or the parents named on the birth certificate with proper identification requirements (see #2 below for requirements).
  • The applicant provides the name, date of birth, place of birth, father’s first and last names and mother’s first and maiden names of the person on the birth certificate; and
  • The applicant provides his/her current name and address along with their relationship to the person named on the birth certificate.
  • Include your phone number on the application for contact.

2) Identifications Requirements – One (1) of the following:

  • Copy of your valid non-expired Driver’s License
  • Copy of State issued non-driver photo-ID card
  • Copy of non-expired Passport

3) Printing the Forms

4) Fees

  • The fee is $10.00 per copy
  • Please enclose money order payable to the City of Middletown
  • Do not send cash

5) Handling

  • Please enclose a business size self-stamped envelope with your address for return of record.
  • Mail application, fee, and envelope to: City Clerk Office, Box 4, 16 James Street, Middletown, New York, 10940.

NOTE:  Failure to include the necessary identification will result in rejection of your application.

  1. a.To receive a copy of your Marriage Certificate you must have obtained your license at City Hall.
  2. b.Copies of Marriage Certificates are only issued to the bride and Groom only.
  3. c. Identifications Requirements – One (1) of the following:
  • Copy of your valid non-expired Driver’s License
  • Copy of State issued non-driver photo-ID card
  • Copy of non-expired Passport

Fees

  • The fee is $10.00 per copy
  • Please enclose money order payable to the City of Middletown
  • Do not send cash

Handling

  • Please enclose a business size self-stamped envelope with your address for return of record.
  • Mail application, fee, and envelope to: City Clerk Office, Box 4, 16 James Street, Middletown, New York, 10940.

NOTE:  Failure to include the necessary identification will result in rejection of your application.

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