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Frequently Asked Questions - Finance

FAQs - Finance

Five days prior to the scheduled closing, please have the seller’s attorney call the Finance Office to provide us with the information needed to fill out the final bill. There is a $10.00 charge assessed for all final billings.

Next, the homeowner or realtor must call the Meter Reader Dept. and set up an appointment for someone to let a reader into the home to read the meter. Their phone number is (845) 346-4123.

Final bills that remain unpaid thereafter will be included on the regular water and sewer utility billing to the new property owner under the heading “Arrears”. This results in a number of problems between the present and former owners, their attorneys and the abstract title companies.

The STAR Program is handled through the Assessor’s Office. You can obtain information by calling: (845) 346-4141.

You may call them directly at: 888-289-8297.

No. The New York State Real Property Tax Law states that the tax collecting officer is not authorized to accept any amount less than all taxes interest and penalties owed. 

If the last date for payment without interest falls on a Saturday, Sunday or holiday, then the interest free period must be extended to the next business day. Also, for payments made by mail, the date of the U.S. postmark on the envelope is considered the date of payment.

The tax collecting officer must mail the tax bill to the “Tax billing address” as listed on the assessment roll. Any permanent address changes must be made through the Assessor’s office (845) 346-4141.

Section 922 (3) of the New York State Real Property Tax Law states: “The failure to mail a tax bill, or the failure of any such owner to receive same, should not in any way affect the validity of the taxes or interest prescribed by law with respect thereto”. The law means exactly what it says: If your City neglects to send you a tax bill, you have the responsibility to find out what you owe. If you don’t, even though no bill was ever received, you are still liable for taxes and penalties, which may range from a few percent interest to the loss of your home at a tax sale.

a. The City of Middletown only has copies of death certificates in the City of Middletown

b. Death certificates are only released to surviving spouse, biological children, sibling or parents to the deceased with the proper identifications requirements.

c. The applicant provides name of deceased, date of death in writing or application on website.

1.Identifications Requirements – One (1) of the following:

  • Copy of your valid non-expired Driver’s License
  • Copy of State issued non-driver photo-ID card
  • Copy of non-expired Passport

2.Printing the Forms


  • The fee is $10.00 per copy
  • Please enclose money order payable to the City of Middletown
  • Do not send cash


  • Please enclose a business size self-stamped envelope with your address for return of record.
  • Mail application, fee, and envelope to: City Clerk Office, Box 4, 16 James Street, Middletown, New York, 10940.

NOTE:  Failure to include the necessary identification will result in rejection of your application.

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